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Project Assistant
Project Assistant
Middough Inc.

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Job description

Middough Inc. - 'TOP WORKPLACES' winner!
Project Assistant – Position and Responsibilities
As a Project Assistant (PA) with Middough, you will assist with project scheduling, budgeting, and administrative tasks, and support the project team by facilitating project logistics such as meetings, conference calls, etc. The PA assists in development of presentations, proposals and other project-related activities and coordinates efforts with the corporate marketing staff.
Responsibilities include, but are not limited to, the following:
  • Utilize document control programs (Newforma) to effectively organize project materials (filing system, drawing logs, vendor data logs; updates weekly records as needed in Excel.
  • Issue and record deliverables to client and vendor submittals received and reviewed in Newforma.
  • Enforce Middough document naming standards for all internally developed deliverables to be issued to client.
  • Process daily administrative items for project team per management’s request.
  • Provide and coordinate support for internal and external team meetings, including visits by clients to Middough offices, when billable to a project or client.
  • Record meeting minutes and action items in Newforma for distribution to the project team and/or to clients.
  • Attend meetings as scheduled.
  • Update Emergency Medical & First Aid Procedure cards.
  • Assist office safety champion with the maintenance and ordering of safety equipment.
  • Provide general administrative office support.
Education, Experience and Skills
The successful candidate will possess the following:
  • 3+ years’ experience in a project assistant or administrative role in an industrial sector (refining, manufacturing) and/or construction site support, preferred.
  • Associate degree preferred; high school diploma required.
  • Advanced knowledge of Microsoft Office products, particularly Excel and Visio.
  • Experience with Newforma or experience with document control standards.
  • Ability to work as a team player and independently.
  • Ability to multi-task.
  • Ability to professionally communicate both verbally and in writing with all levels of the organization.
  • Organizational skills including the ability to manage time effectively and prioritize assignments.
Physical Requirements
The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing duties of this position, the successful candidate will:
  • Remain in a stationary position, often standing or sitting for prolonged periods.
  • Frequently walk, reach with hands and arms, climb stairs, balance, stoop or kneel, use repeating motions that may include the wrists/hands/fingers and talk and hear.
  • Frequently use up-close vision, distance vision, depth perceptions, and the ability to adjust focus.
  • Should not expect adverse environmental conditions within company offices.
  • May be exposed to adverse environmental conditions (such as climbing ladders and/or stairs, extreme heat and/or cold, and/or poor air quality) if or when on-site at a client facility. Noise levels may be moderate to high at various client sites, hearing protection may be required and/or provided. Safety protections to be provided by the client and/or company and are required to be used and followed.
  • May require occasional car or air travel to other company locations or client sites.
  • This position requires the candidate/employee to possess and maintain a valid driver's license in their state of residence.
About Middough
Middough Inc. (Middough), founded in 1950, is a leading professional engineering, architecture and project solutions company providing services to a broad spectrum of Fortune 500 clients in nine core industries with offices across the Central, Midwest and Northeast regions. Our diversified team is our greatest asset, and they are challenged with a large variety of interesting projects, management and technical development opportunities and team building experiences. Middough employs the best and brightest individuals who share our passion for excellence and who are dedicated to client satisfaction, quality service, safety awareness and professional development.

What Middough Offers
We offer a growth and learning culture which encourages and supports employee development through a wide variety of tools and resources such as the company Learning Management System, Middough Learning Center. Middough provides an opportunity to bring your talents and expertise to a successful and growing organization for your career advancement goals. Additionally, we offer a highly competitive compensation and the following comprehensive benefits package, based on eligibility and plan terms/changes:
  • A hybrid work model for work-life flexibility (based on business and client needs)
  • Medical, Dental, and Vision coverage
  • Company paid Short/Long Term Disability, Life, AD&D, and Travel insurance
  • Health Saving and Flexible Spending Accounts
  • 401(k) Plan
  • Paid Time Off, Company Paid Holidays
  • Tuition Assistance
  • Paid Certifications and Registrations (as applicable)
  • Employee Assistance Program
Middough participates in the Department of Homeland Security (DHS) and Social Security Administration (SSA) E-Verify program to confirm work authorization.

Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors or any other protected characteristic under protected by federal, state, or local laws. Middough does not support sponsorship for any applicant that requires an employment visa (i.e., H-1B) to work lawfully in the US.

Good luck!☺️