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Administrative Assistant, NS=15
Administrative Assistant, NS=15
New York State Civil Service

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Job description

Agency Public Service, Department of Title Administrative Assistant, NS=15 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit M/C - Management / Confidential (Unrepresented) Salary Range From $56375 to $70407 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 3 Empire State Plaza City Albany State NY Zip Code 12223 Minimum Qualifications Three years of experience* in a secretarial or administrative support position. The ideal candidate will also possess:• Proven organizational and administrative skills.• Excellent computer skills, including proficiency in Microsoft Word.• The ability to work both independently and as a part of a team and handle multiple priorities with tight deadlines.• The ability to maintain confidentiality and demonstrate considerable tact and discretion. • Strong oral and written communications skills.*Substitution: Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience. Duties Description The Administrative Assistant, NS, will work in the Office of General Counsel (OGC) reporting directly to the General Counsel for DPS, and will provide administrative support and confidential services directly to the General Counsel and Deputy General Counsel including, but not limited to: • Working closely with the General Counsel and serving as a liaison between the attorneys and support staff within the Office.• Tracking and keeping the General Counsel apprised of recent developments that may need urgent action and scheduling commitments and travel arrangements. • Being responsible for special projects under the supervision of the General Counsel or Deputy General Counsel. • Maintaining the schedules of and the confidential correspondence for the General Counsel and Deputy General Counsel. • Reviewing and editing documents for the General Counsel and Deputy General Counsel. • Tracking the status of session items prepared by OGC and assisting in the coordination of the session process, including providing the General Counsel with a session binder (including all session items) prior to the Commission session. • Issuing notices to the Office of General Counsel regarding submission deadlines for matters to be included on the Public Service Commission session calendar. • Posting matters to the Department's electronic document management system. • Reviewing and editing documents prepared by OGC to ensure compliance with the directives of the General Counsel. • Coordinating and tracking various functions within OGC and compiling data and preparing studies and reports as directed by the General Counsel. • Making travel arrangements and seeking reimbursement for travel costs. Additional Comments The primary mission of the New York State Department of Public Service (DPS or Department) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, at just and reasonable rates, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.Remarks:Salary will be commensurate with experience. This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority. Appointment to this position is contingent upon Division of Budget approval.Equal Opportunity Employer:The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at https://dps.ny.gov. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Management - RH Telephone Fax Email Address recruiting@dps.ny.gov Address Street 3 Empire State Plaza City Albany State NY Zip Code 12223 Notes on Applying Please send a resume and cover letter to recruiting@dps.ny.gov or fax to Human Resources Management at (518)473-9990. Please reference “Administrative Assistant NS15, posting 00602” when applying.

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