Do you want to join an ambitious and growing business in a creative industry?

Do you want to make the difference in running a business successfully?

If your answers are "yes", we want to hear from you!

We are looking for an extra-ordinary Business Coordinator / Virtual Office Administrator.

They will take on back-office responsibilities and assist the commercial director in business development and sales.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be driven, self-motivated and trustworthy.

The Business Coordinator / Virtual Office Administrator will ensure smooth running of projects and contributes in driving sustainable growth.

Responsibilities

Assist the sales function by distributing and replying enquiries
Assist running projects smoothly by placing and managing orders, organising collections, shipping and deliveries, etc.
Manage phone calls and correspondence and distribute as fits
Support budgeting and book-keeping
Manage import procedures and protocols
Manage suppliers (products, stationery, transport, couriers, etc.)
Prepare reports and PPT presentations as assigned
Administrative tasks (proformas, invoices, deliveries, etc.)
Manage and distribute samples
Support the director and founder with business development activities
Identify efficiency opportunities and optimize procedures and processes to best support the business’s growth
Assist with planning and executing marketing initiatives

Requirements

2-5 years of administrative or back-office experience or in a similar role within a small B2B business
Understanding and/or interest in the sales process
Eager to get involved in many areas of the business
Excellent organisational skills & attention to details
Proficient computer skills (Office). Photoshop, Hubspot and SquareSpare a plus.
Hands-on approach. It is a small business.
Be eager to take on more responsibilities as the role develops
Understanding of social media
Business acumen
Understanding and/or experience of import trading procedures

What we offer

25-30K + Bonus
A friendly working environment
Exposure to a highly creative industry
Opportunity to get involved and learn about many areas of the business
Hybrid working
Opportunity to grow with the role

About us

paolo.interiors is an established supplier of interior design finishes, including marble, tiles. terrazzo and timber flooring. We are driven by the passion of what is aesthetically pleasing and at the same time practical in everyday life. We pride ourselves on working with our clients to make their clients' dream homes come true, by translating their creative concepts into functional spaces, leveraging years of experience and technical know-how of materials.

paolo.interiors

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Business Coordinator / Virtual Office Administrator