Our client, a family-owned and expanding organisation, is seeking a proactive and highly organised Personal Assistant (PA) to provide exceptional support to the Managing Director (MD) and Commercial Director. This fast-paced role requires a confident communicator who can anticipate needs, manage a variety of responsibilities, and ensure the smooth operation of business and personal tasks.
Personal Assistant to Managing Director and Commercial Director
Location: Wolverhampton, Full-time Office-Based
Salary: £32,000 - £36,000 per annum
Key Responsibilities
- Diary Management: Manage complex calendars for the MD and Commercial Director, ensuring seamless scheduling of meetings, appointments, and ad hoc travel arrangements.
- Personal Appointments: Organise personal appointments to support work-life balance.
- Communication: Act as the first point of contact, handling phone calls, emails, and correspondence, including inbox management and drafting responses.
- Meeting Support: Prepare agendas, take minutes, and track follow-ups from meetings.
- Networking Coordination: Oversee contacts and networking opportunities, aligning them with business priorities.
- Travel Coordination: Arrange domestic and international travel for both personal and business needs, including flights, hotels, and itineraries.
- Administrative Support: Prepare reports, presentations, and documents while maintaining an organised online filing system.
- Confidentiality: Manage sensitive information with the utmost discretion and integrity.
- Project Assistance: Support ongoing projects by tracking progress, managing deadlines, and liaising with stakeholders.
- Office Management: Ensure smooth daily office operations, including ordering supplies and coordinating with facilities management.
- Client Relations: Manage client and stakeholder relationships, including organising events and hospitality.
- Ad hoc Duties: Assist with personal errands, household staff coordination, property maintenance, and special projects as required.
Requirements
Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
Skills:
- Strong organisational and multitasking skills.
- Excellent written and verbal communication with attention to detail.
- Proficient in Microsoft Office Suite and online tools such as SharePoint.
- Ability to work under pressure while maintaining professionalism.
Attributes:
- A proactive, can-do attitude with adaptability in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong interpersonal skills and the ability to build relationships at all levels.
Benefits
- Free on-site parking.
- Access to a Health & Wellbeing app.
- Competitive salary of £32,000 - £36,000 per annum.
- Opportunity to work closely with senior leadership in a growing organisation.
- Supportive and dynamic working environment.
Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR and business support positions, connecting businesses with exceptional talent. Our expertise spans secretarial recruitment, ensuring you can hire a Personal Assistant or Executive Assistant with the skills needed to drive your business forward.
- We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, Chief of Staff, and HR positions. Our recruitment services cover a wide range of locations, including Wolverhampton, London, Manchester, Birmingham, Leeds, and remote or international roles. Whether you're looking for temporary, permanent, or fixed-term contracts, we can find the right fit for your business.
