Job Purpose: The Accounts Payable Officer is to complete payments and control expenses by receiving payments, processing, verifying, and reconciling invoices. They are also responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner.
The incumbent will be a key support to the business in ensuring adherence to the Branch Expense Policy and supporting the Financial Controller in monitoring appropriate financial controls within the local operations.
Key Accountabilities:
Key point of contact for all Branch Expenses and Invoices
Responsible for Branch third party payment process and procedures
Assist in the preparation of statutory, tax and management reports.
Key Branch contact for all London and Group for journal entries on cross border charges.
Invoice Administration
Invoice management & processing,
Processing of staff expenses according to Bank Policy
Ensure all third-party payments are made in alignment with FAB LB expense & procurements policies
Work with Manager to ensure correct VAT treatment for non UK invoices (including FAB HO recharges)
Expense analysis and review of vendor records
To raise any concerns over expense payments immediately to line manager
Ability to liaise with external suppliers.
Journal and Reporting Assistance
Journal creation & input across the Bank
As required support the preparation of the quarterly and annual VAT returns
Maintenance of Fixed Asset Register including running fixed asset verification process.
Teamwork
To constantly consider improvements to the efficiency & effectiveness of the role but also the wider department
Act as cover for other departmental staff
Input into operational risk reviews, KRI reporting and similar
Undertaking ad-hoc duties as directed by line or department manager.
Assist in reviewing all related procedures.
Qualification & Experience:
Essential
Minimum 12 months working within an account payable function
Understand various VAT treatments when processing invoices
Possesses strong attention to detail, organization, presentation & communication skills
Strong Preference
Experience of Oracle Fusion AP & FA Applications or similar systems
Ability to prepare ad hoc reports using Microsoft Excel and maintaining spreadsheets
Experience of working in banking/ finance sector
Compiled and submitted VAT returns for partial exempt entity.
Other
~ Systems knowledge – High level of Excel expertise, well versed with MS Office.
