Bookkeeper and Payroll Assistant

Accounting and Beyond • United Kingdom, United Kingdom, UK • 2w ago

Company description

Accounting and Beyond are a small firm of Accountants and Bookkeepers specialising in management reporting and business growth. We provide our clients with a full outsourced finance department solution and are looking for additional team members to assist our growth.

Job description

Your role will help support the AAB team by providing day-to-day bookkeeping and payroll services for some of our clients. Communication skills are vital as you will be speaking to them on a regular basis.

Responsibilities include:

Bookkeeping

Process, record and reconcile transactions accurately, including bank, credit card, and cash transactions, ensuring accuracy and completeness;
Process accounts payable and accounts receivable, including recording invoices, credit notes, and payments;
Manage expense claims and receipts, categorising and posting them accurately to the correct accounts;
Conduct frequent reconciliations for bank accounts, credit cards, loans, and other financial accounts as applicable;
Monitor and reconcile client VAT accounts, assisting with VAT return preparation as needed;
Preparing and posting periodic bookkeeping adjustments including payroll and depreciation journals;
Generating basic financial reports (e.g., trial balance, profit & loss) to support client review processes;
Maintaining organised and up-to-date financial records in line with compliance standards;
Building and development good communications and relationships with clients including supporting in managing client queries and resolving discrepancies in accounts;
Managing client deadlines and ensuring processing information is up to the expected standards for the preparation of management accounts, VAT Returns etc.; and
Carrying out credit control on behalf of clients.

Payroll

Process weekly, fortnightly, four-weekly, and monthly payrolls using our payroll software;
Ensure accurate calculations of PAYE, National Insurance, pension contributions, and statutory payments (e.g., SSP, SMP) are calculated;
Handle starters, leavers, and employee changes, including tax code adjustments;
Prepare and submit RTI (Real Time Information) submissions to HMRC;
Assist with the auto-enrolment process and ensure pension contributions are accurately processed and submitted to the relevant pension companies where necessary;
Respond to payroll-related queries from clients;
Maintain accurate and up-to-date payroll records;
Support the reconciliation of payroll-related control accounts; and
Ensure compliance with UK payroll legislation and GDPR requirements.

Skills and Qualifications

Basic Accounting Knowledge: Understanding of double-entry bookkeeping and familiarity with general accounting principles. This should be demonstrable by either relevant qualifications and / or experience.

Experience with Payroll Processing: A good understanding of basic payroll preparation and requirements. Previous experience with payroll software, especially Brightpay, would be advantageous for managing payroll accurately and efficiently.

Data Management Skills : Ability to handle sensitive financial data responsibly and securely, maintaining client confidentiality.

Problem-Solving Abilities : Skills to troubleshoot discrepancies in bookkeeping and accounts, payroll calculations, and reconciliations.

Understanding of UK Payroll and Tax Compliance : Knowledge of PAYE, NI, pension schemes, and VAT requirements, and a willingness to learn.

Attention to Deadlines : Strong ability to manage time and workload, especially for timely payroll submissions and VAT deadlines.

Computer and Software Usage: Good familiarity with spreadsheets, databases, accounting and payroll software along with modern online software applications and tools.

Work Ethics: Ability to work independently and as part of a team. You should be hardworking and self-motivated so that you can demonstrate that you go the extra mile for our clients.

Communications: Ability to communicate in an excellent manner with both our clients and internal team whether verbally or in writing.

Work Hours and Location

The role is for a minimum of 25 hours per week with flexibility of the times which would be agreed with our selected candidate. There will also be the potential to increase these hours as the business grows.

Our standard hours are 9:00am to 5:30pm and you would be expected to work during this time.

You would primarily work at our office - just outside Huntingdon, Cambridgeshire - but some remote working and flexibility is available. This will be discussed and will depend on factors such as training requirements, hours of working etc.

Salary

The salary payable commences from £13.00 per hour. The actual salary for the chosen person will depend on experience, knowledge and expectations and will be in line with market rates.

Benefits