DDB Chicago is a communications agency dedicated to making creative work that works.

We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.

We are a global network of agencies who believe firmly in respect, kindness, openness, self-expression, and creativity, making spaces for the lived and learned experiences of all our people, and helping them to be the best they can be. We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo. We are a place packed with the energy and passion to make things happen.

The Project Coordinator will work on our largest client in the Chicago office, TeamDDB. TeamDDB is widely considered the most advanced and best-in-class IAT within Omnicom, and that all starts with our Project Coordinators. They provide integral support for getting our work completed on time, on budget, and within scope. With their help, we’re able to coordinate our efforts across the 9 partner agencies that make up Team DDB and provide word-class materials to our client. The US Army account handles the entirety of the Army’s marketing strategy. From Strategy to Creative, Website, and more, we do it all! With all these workstreams, our Project Coordinators get exposed to every aspect the advertising world has to offer.

Project Coordinators keep their eye on each process, they are the empathetic support system in which great work comes to life. They connect the dots, cross all t’s and dot all the i’s. They are the individuals at the core of the team who keep the engine running in the right direction.

Responsibilities

Candidate Experience and Skills Preferred:

Detail oriented with the ability to work independently and manage assigned tasks
Ability to prioritize and communicate timeline constraints in a fluid work environment
Must be accountable, reliable, and dependable.
Likes to learn and take on new challenges
Interest in building knowledge in project management principles
Proven experience creating documentation and managing dependencies and timelines
Enjoys working with a diverse set of projects and teams
Knowledge and experience with Microsoft Suite, Smartsheets, and Workfront
Familiarity with Adobe products and file types

Day-to-Day Core Competencies

Project Schedule Management
Work with Project Managers to develop and manage project timelines based on hour needed to complete the deliverables required.
Able to break project down into small pieces (stages) and understand the deliverables at each stage.
Project Cost Management
Review client billing for accuracy by tracking, reporting, evaluating, and controlling projects.
Partner with finance and account to review and evaluate subcontractor activities, burn, and invoicing for accuracy and reasonableness.
Project Resource Management
Engage and manage appropriate talent and resource allocation at all project stages.
Project Risk Management
Manage and communicate with risk management tools on a daily basis.
Ability to accurately articulate risk management/mitigation plans and escalate high risk issues with management.
Define, manage, and mitigate risks, including taking a proactive, approach to solve issues before they arise or manage as they come up.
Project Communication Management
Ensure involvement of the appropriate teams during each project phase.
Drive open and honest communications across all teams to ensure no roadblocks in projects.

Qualifications

2-3 years of project management/coordination experience
Bachelor’s Degree
Solid track record of successfully leading projects from initiation to completion.
Advertising agency experience huge plus

What We Offer

💰 Competitive Salary
⚕️Comprehensive medical, dental, and vision plans
🏝️Generous Time Off
👶Paid parental leave
🎒Tuition Reimbursement
🥕Family Planning Assistance
📈Stock Discounts
🚌Transit Discounts
💡LinkedIn Learning Access
🧠Employee Assistance Programs

Please let us know should you require any additional support or assistance through the recruitment process.

DDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, gender, ethnicity, sexual orientation, disability, pregnancy or maternity, religion or belief, marriage or civil partnership, gender identity, expression, or realignment.

This role requires regular in-office presence with a minimum of three days per week, to engage and collaborate in in-person team interactions and meetings as required.

Your personal information will be used according to our Recruitment Privacy Notice. View our Recruitment Privacy Notice here when you apply.

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Project Coordinator